Position Summary:

To provide support services for the United States Department of Agriculture- Natural Resources NRCS staff with conservation program documentation, general administration, and office business functions.

Tasks:

The functions listed are typical and are not intended to be all-inclusive and other duties may be assigned:

• Reviewing invoices and statements submitted by partner organizations requesting reimbursements, verifying information, reconciling accounts, and submitting properly completed invoices and payment checklists to the National Accounts Payable Services Branch in coordination with the Grants and Agreements Services Branch.
• Maintaining hard copy and e-files as well as ledger balance sheets and ensuring properly documented and coded transactions are charged against the correct funding obligation line.
• Preparing necessary state level documents for new agreements, working closely with partners to develop statements of work, budget narratives, completing required budget forms and routing for review and approval. This includes preparing and funds available statements and ensuring agreement obligations balance with approved agreement budget sheet.
• Develops and maintains tracking spreadsheets and budget tracking sheets, works closely with Financial Management Specialist to ensure agreements are tracked and obligated timely.
• Processes quarterly accruals for all active open agreement obligations.
• Assist partners and ensures receipts of properly completed quarterly SF 425 reports.
• Processes agreement close out documentation including fund de-obligation requests.
• Responds to audit calls with accurate and timely information.
• Some interaction with the general public in an office setting Provide excellent and prompt customer services to external and internal customers.
• Maintaining office files, manuals, handbooks and reference library, both paper and electronic, according to NRCS and department guidelines and requirements.
• Answers telephone, greets visitors and signs for incoming deliveries.
• Utilizing a variety of computer hardware and software applications and small office machines, to include agency specific software such as Pro Tracts, NEST, FMMI, and locally developed Excel databases to extract information needed to develop reports related to program tracking and balancing of funds committed and expended.
• Shall have proficiency in the Microsoft Office Suite software, specifically Microsoft Outlook, Word, Excel and Access. The contractor shall demonstrate the use of appropriate language to communicate ideas in words and print based on the audience and situation.

CTI is an Equal Employment Opportunity/Affirmative Action (EEO/AA)  employer committed to diversity. It is the policy of CTI to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

JOB REQUIREMENTS

Education and Experience: High School degree plus 1 year experience.

Security Clearance: Employee must undergo a background check with local and national criminal databases and credit check to obtain and maintain a favorable Public Trust suitability determination. Must hold a valid driver’s license.